Managing the daily tasks of a parish council can feel overwhelming at times. From the small everyday to-dos to large-scale projects, keeping track of everything in one place can be challenging. But fear not, there are plenty of task management tools out there that can help you organise, prioritise, and assign tasks—many of which even come with mobile apps, so you can stay on top of things no matter where you are!

Here are my top recommendations for task management tools, all of which offer mobile apps to help you manage tasks on the go.

1. Height

At Scribe, we use Height, a highly flexible tool that allows you to categorise, prioritise, and assign tasks easily. Whether you're tracking small tasks or managing larger projects, Height provides a clean interface and powerful collaboration features.

Key Features:

• Customisable workflows
• Assigning and prioritising tasks
• Mobile app for managing tasks anywhere
• Collaborative and easy to use

2. Asana

I’ve used Asana in the past, and it’s great for those who need a simple, no-fuss tool for tracking tasks and deadlines. Asana allows you to create workflows that suit your team, assign tasks, and track their progress. It's perfect for parish councils that need a straightforward way to manage projects.

Key Features:

• Simple workflows and task assignment
• Deadline and progress tracking
• Mobile app for easy task management on the go

3. Monday.com

Monday.com has gained popularity recently, and for good reason. It’s a highly visual tool that lets you customise workflows to meet your council’s specific needs. From tracking progress to assigning tasks to team members, Monday.com makes it easy to stay organised.

Key Features:

• Customisable workflows
• Visual task tracking with timelines
• Mobile app to keep you updated on the go

4. Trello

Many parish councils are already using Trello for its simplicity and visual Kanban boards. Trello is perfect for tracking the status of ongoing tasks and easily moving them from ‘to-do’ to ‘done.’ It integrates with tools like Google Drive and Slack, making it a great all-around task management option.

Key Features:

• Simple, visual Kanban boards
• Task lists that are easy to manage and track
• Mobile app for managing tasks from your phone or tablet

5. ClickUp

ClickUp is a highly flexible tool that can be tailored to your needs. Whether you want to track tasks as lists, boards, or Gantt charts, ClickUp has you covered. It’s a great option if you need advanced features at an affordable price.

Key Features:

• Customisable workflows and task views
• Affordable and flexible
• Mobile app for task tracking on the go

6. Todoist

For those who prefer something simple and lightweight, Todoist is a fantastic option. It’s a straightforward to-do list app that helps you categorise tasks, set deadlines, and track priorities. While minimalistic, it’s very effective and has a mobile app that syncs across devices.

Key Features:

• Simple to-do list format
• Easy to categorise and prioritise tasks
• Mobile app for keeping track of tasks anywhere

7. Notion

Notion is more than just a task management tool—it’s a versatile platform where you can take meeting notes, store documents, and even manage full projects. If you need something that goes beyond task lists, Notion could be the ideal solution. Plus, its mobile app ensures you have access to everything, no matter where you are.

Key Features:

• Combines task management, document storage, and more
• Customisable and highly versatile
• Mobile app for managing tasks and projects on the move

8. Microsoft Planner (If You’re Using Office 365)

If your parish council already uses Office 365, then Microsoft Planner is a great task management tool that integrates perfectly with the Microsoft ecosystem. It’s simple to use and allows you to assign tasks, set deadlines, and track progress across your team. Best of all, it integrates seamlessly with Teams, Outlook, and SharePoint.

Key Features:

• Integration with Office 365
• Simple task assignments and deadline tracking
• Mobile app for easy task management across devices

9. Google Tasks or Google Keep (If You’re Using Google Workspace)

For councils using Google Workspace, Google Tasks and Google Keep are great lightweight tools for managing tasks. Tasks integrates directly with Gmail and Google Calendar, while Keep offers more flexibility for lists, notes, and collaboration. Both have mobile apps that sync across all your devices, making them ideal for councils already using Google’s services.

Key Features:

• Seamless integration with Google Workspace
• Google Tasks for to-do lists, Google Keep for flexible notes and lists
• Mobile apps for task management on the go

10. Basecamp

Finally, Basecamp is an all-in-one project management tool that’s great for councils managing multiple projects. With features like task lists, message boards, file sharing, and scheduling, it covers a lot of ground. Plus, Basecamp’s mobile app makes it easy to stay on top of your projects from anywhere.

Key Features:

• Comprehensive project management features
• Task lists, message boards, and file sharing
• Mobile app for project management on the go

Conclusion

Task management can be a lot easier with the right tools in place. Whether you're looking for something simple or more advanced, these tools offer a range of features to help you stay organised, prioritise tasks, and assign them to others—all with mobile apps to keep you connected no matter where you are. If your parish council uses Office 365 or Google Workspace, Microsoft Planner or Google Tasks could be perfect solutions, integrating seamlessly with your current workflow.

Try a few of these tools out and see which works best for you and your team!

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